The procedure is equally valid for Office 365, as well as the standard Office 2016 and 2019 packages. Configuring Gmail settings on Outlook 2019 for MAC Note: If this is the first time you are setting up email in your MAC, you’ll initially be prompted to select an email provider, be it Exchange, ICloud, Yahoo or GMail. There are three types of setup of Outlook 2013 to work with Office 365: Automatic Account Setup; Manual IMAP Setup; Manual Exchange Setup Automatic Account Setup. Begin by launching Microsoft Outlook 2016 for Mac. On the menu bar at the top of the screen, click 'Outlook' and then click 'Preferences'. On the window that pops up, click 'Accounts'.
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One of the best ways to set up file storage and sharing for your business is to use OneDrive for Business and a team site together. This is ideal if you have a small business with a few employees.
Office 365 includes a basic team site for you to get started. You can immediately start storing files in OneDrive and collaborating on files in the team site.
Note
The basic team site is still provided but is now hidden. It can only be accessed from the Microsoft 365 admin center or the SharePoint Online admin center.
Where you can store documents in Office 365
Both OneDrive and team sites provide anywhere access for you and your employees.
Here are recommendations for what to store in each location when you use OneDrive and team sites together:
Note
SharePoint also has other types of sites you can use for your business. You can use communication sites in your intranet to publish information for a broad audience. And you can use hub sites to connect sites in your intranet.
Start using OneDrive and your team siteTeam members can store their own files in OneDrive
Each person in your business who has an Office 365 license assigned (and SharePoint Online selected) gets OneDrive cloud storage. They can store business-related files here for access from any device, and they are only available to that user. For example, they might store a draft proposal, their meeting notes, or the script for a demo they're going to deliver.
Employees can also share OneDrive files and folders. If an employee is away or leaves the company, others can access shared files stored in OneDrive.
Here's how each person on your team can set up OneDrive and share files.
Explore your team site
Office 365 includes a basic team site with some features to help you get started. Only the people in your business can access this internal website.
Here's how you get to your team site:
Office 365 Mac Outlook Manual Setup 2016
Upload files to your team site for online collaboration
To help you get started storing and sharing files quickly, your team site comes with a place to store files. It's called the Documents library as in a 'library of documents.'
Here are the steps to add files:
Sync online files with your PC or Mac
Now that you have files on your team site, you can set them up to sync with your PC or Mac. This way, you can work on your files from your PC or Mac instead of working in Microsoft Edge, Chrome, or another browser. It's also useful to have a version of your files synced on your computer for situations when you need to get to a file and you aren't connected to the Internet.
After you set up files to sync with your computer, when you're connected to the Internet, they'll be synchronized automatically.
Here's how to synchronize files on your team site with your desktop:
Best practices for file storage and sharingOffice 365 Mac Outlook Manual Setup 2017
Here are a few tips for getting the most from OneDrive or your SharePoint team site. Mac solenoid boost control.
File storage and collaboration recommendations for other types of small businesses
Keep private files private
When you store a file in OneDrive it's only accessible by you, unless you share it with others. When you share files, you can choose to create a link that can be forwarded, or to share with only specific people. You can also create separate folders in OneDrive for different purposes such as public, personal, or for individual projects. Each folder can be shared with a different person or group, or nobody else at all.
For more information on sharing, also see Share files and folders in OneDrive for Business.
Track how much space you have left
To see how much storage space you have left in OneDrive, see Manage your OneDrive for Business storage.
What files can be stored in OneDrive and a team site?
While you can upload almost all types of files, some file names and characters in file names aren't allowed. For more info, see Invalid file characters and file types in OneDrive for Business.
Enable or disable third-party storage services
You can enable third-party storage for your users in Office 365 so they can store and share documents using services like Dropbox in addition to OneDrive for Business and team sites. This can be a great way to provide services that your users may already be using or prefer to use for business projects. If you don't want people in your organization using Office to open files in a third-party service, follow these steps to turn it off.
Important
Third-party storage is enabled by default so you need to perform these steps right away if you don't want it available to your users.
Next steps
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